COMBO Description of Components Installation Operating Instructions Demonstration System Pricing How to Order Warranty Home

 SPEAK and VOTE COMBO™
Operating Instructions

A.  Operating instructions for the Voting portion of this Combo system are as follows:

First remove the small cover disk on the rear face of the Clerk’s Module and you will see a small lever switch. Lever Switch #1 (to the right) controls the "Lockout" feature. With the lever switch #1 in the up position (Lockout) no one can change their vote choice one the complete voting sequence has been displayed. Switch lever #2 and #3 are not to be disturbed and should be left in their down position.

The system is turned on at the Clerk’s Module.

Next the appropriate "absentee" switch in the left column is pressed for any voting member absent and the adjacent red LED will illuminate. The system is now ready for a voting sequence.

When a vote is requested, each voting member presses the switch on their Vote Module that represents their choice or "YES, "NO", or "ABS" (abstain). A green, red or yellow LED will illuminate as verification of their selection. Any vote can be changed by again pressing the vote switch of a new choice. However if the "Lockout" feature on the Clerk’s Module has been implemented, a vote change cannot be made one the voting has been displayed.

As each member present votes, the red LED in the left column on the Clerk’s Module will illuminate. When all these red LED’s are illuminated by virtue of having been voted or being absent, the Clerk presses the "Display" button and the total vote is simultaneously shown on all Display Panels. The system will refuse the "Display" request if the vote modules are not all represented by a vote choice or an absentee status.

The vote can be printed at any time during the "vote display" mode. Additional copies may be printed by again pressing the "Display" button momentarily. After the desired duration of display the system can be readied for a new sequence by pressing the "Reset" button.

B.  Operating instructions for the Request to Speak portion of this Combo system are as follows:

1.  POWER SUPPLY:  Steps down the 115VAC to the safe 5  volts used to operate the electronics, and provides a low working voltage throughout the system that eliminates electrical hazards when handling the system.

2.  MASTER CONTROL:  The master control is used by the chair person to manage speaking sequence for those requesting to speak and shows how many members wish to speak,  thereby making it possible to maintain an orderly meeting.

• Power On:  This switch activates the system.

• Advance (ADV):  This switch is used to advance the queue as members are recognized.

• Reset:  The reset switch resets the system when discussion on an agenda item is completed or terminated and readies it for the next discussion.

• Digital Display:  Displays position number of the next three members wishing to speak.

• LED's:  Indicates to the chairperson how many speakers are waiting to speak.

3.  REQUEST MODULES:  Each member has an individual control (Request Module), with three functions. These are:

• Request to Speak Button:  When pressed it sends a signal to the master control, putting that member in the queue to speak.

• Digital Display:  When a request to speak is input, the master control returns a signal to the individual unit, indicating that members position in the queue.  This number advances each time a member is recognized by the chairman.  When a member is finally recognized, their module's two digital display will show blinking hyphens.  They will not be able to re-enter the queue until their display is again blank.

• Cancel Request Button:  This button allows the requester to change their mind, and removes them from the queue.  When this happens all subsequent requests to speak advance and their displays indicate the change in position.  A new Request does not recapture the original position in the queue.

OPERATING SEQUENCE

1.  Press "ON/OFF" to activate system, and press the reset button to insure system is clear and ready to function.

2.  Verbally open topic for discussion.

3.  As members wish to speak, they press their "REQUEST" button.  These requests will be displayed in the digital display window of the master control.  As the chair recognizes each request, the "ADVANCE" switch is pressed and the queue advances, showing the next to speak and informing that member that they are next to speak.  This sequence continues until all requests have been acknowledged.

4.  When all discussion has been concluded, the "RESET" switch is pressed, and the system is ready to work for the next topic.

5.  IMPORTANT NOTE:  When the last member in a queue is recognized, the "ADVANCE" button is pressed and the "NEXT" display goes blank. HOWEVER that person is still in the queue as indicated by the blinking hyphens on their request module and must be cleared from the queue by pressing the "RESET" button.